We live in a business world that centers around documents and content. Naturally, we’ve created practices around keeping such information organised. Enter document and content management.

Compared to 20 years ago, people deal with a lot less paper in their day-to-day routine. In fact, a 2020 report notes that total printer-writing paper shipments decreased by 35% year over year when comparing May figures.

Document management and file sharing are two necessary functions of your day-to-day team operations. But simply emailing documents back and forth between team members is inefficient, especially as you share more and more files.

Need a safe space to store and share your files? What about collaborating with internal and external teams? These are common business needs your team is likely facing right now. And if your organisation already subscribes to the Microsoft ecosystem, your first instinct is to check for sister products that can address these needs.

Every day, your workforce creates and references content to perform their job duties and keep the organisation on track for success. This content fuels business processes, informs safety practices, educates new hires, and more.

Before shared digital filing systems existed, companies were restricted to sharing files via email or hard copy. Paper systems require large amounts of physical space, which is why digital systems are so attractive. However, digital systems bring their own challenges.

Regardless of the industry you work in, documents are a key part of your daily workflow. From Word files to spreadsheets, your team and your clients depend on codified information to keep things moving. Hence why effective document management is such an important practice.

These days, most businesses find themselves having to manage their organisation in compliance with rules about finance, IT, information etc. Compliance usually relies on creating, keeping and managing effective records.

Many documents go through multiple revisions before being finalised. They get passed around in print, in emails, and through links, experiencing numerous changes along the way. As each team member accesses the document, it’s important for them to know whether the version they’re using is the latest.

When it comes to managing documents, traditional approaches just don’t work anymore. For most organisations, there’s simply too much data to keep track of for any physical process to handle efficiently.