Before shared digital filing systems existed, companies were restricted to sharing files via email or hard copy. Paper systems require large amounts of physical space, which is why digital systems are so attractive. However, digital systems bring their own challenges.

Documents are the lifeblood of the legal field. What isn’t written down doesn’t exist, and therefore doesn’t hold much weight in court—hence the reason a superior legal file management system is so critical for law firms.

Microsoft SharePoint is an enterprise product that’s been on the market for many years and has grown to address a number of organisational needs. Chief among these is using SharePoint for document management.

Every organisation generates documents as part of doing business. Organisational growth compounds the number of forms, reports, and spreadsheets, all of which can quickly become a headache in the absence of a formal document management program.

When you have the right documents to hand, it makes the difference between a smoothly running organisation and a series of ‘rabbit-in-the-headlight’ moments.

A quality management system (QMS) is a set of policies, processes and procedures required for planning and execution of the core business of an organisation, usually in the form of documented records.

These days, most businesses find themselves having to manage their organisation in compliance with rules about finance, IT, information etc. Compliance usually relies on creating, keeping and managing effective records.

It may seem a bit foolish of Baroness Scotland to not follow the law which she helped create. However, that's what she did.

Storage and document management go hand in hand - and both cost money. I doubt many small or medium businesses really think about them in the grand scheme of things. Ultimately if you have disk space, you can have folders and you have files that masquerade as documents.