Every day, your workforce creates and references content to perform their job duties and keep the organisation on track for success. This content fuels business processes, informs safety practices, educates new hires, and more.

Before shared digital filing systems existed, companies were restricted to sharing files via email or hard copy. Paper systems require large amounts of physical space, which is why digital systems are so attractive. However, digital systems bring their own challenges.

Regardless of the industry you work in, documents are a key part of your daily workflow. From Word files to spreadsheets, your team and your clients depend on codified information to keep things moving. Hence why effective document management is such an important practice.

Microsoft SharePoint is an enterprise product that’s been on the market for many years and has grown to address a number of organisational needs. Chief among these is using SharePoint for document management.

Every day, organisations document tons of important information. While many of these organisations have taken steps toward digitising this information, not all are taking advantage of file management systems. For those that do, such systems quickly become invaluable.

Cloud storage solutions provide organisations with a useful way to keep track of their important files—without having to deal with cumbersome hardware. But decision makers often face the challenge of deciding on the best solution.

Digital document management tools have (thankfully) replaced most paper-based approaches to keeping up with important files and records. This evolution is important as the average knowledge worker spends an estimated 28 hours each week searching for information and collaborating internally, according to a McKinsey study.

These days, most businesses find themselves having to manage their organisation in compliance with rules about finance, IT, information etc. Compliance usually relies on creating, keeping and managing effective records.

Many documents go through multiple revisions before being finalised. They get passed around in print, in emails, and through links, experiencing numerous changes along the way. As each team member accesses the document, it’s important for them to know whether the version they’re using is the latest.

For many people, the term “document management” conjures up memories of rows and rows of filing cabinets, each filled with hundreds of records and sensitive materials your team had to keep organised and secure day to day.