For many people, the term “document management” conjures up memories of rows and rows of filing cabinets, each filled with hundreds of records and sensitive materials your team had to keep organised and secure day to day.

When it comes to managing documents, traditional approaches just don’t work anymore. For most organisations, there’s simply too much data to keep track of for any physical process to handle efficiently.

Today’s workplace is more collaborative than ever. Remote teams are sharing files with and seeking input from their teammates and clients across the globe. You want to capture that input with minimal friction to avoid losing important information and avoid aggravating the people involved.

Microsoft Teams vs. Slack
Microsoft Teams vs. SharePoint
SharePoint vs. Slack

Document management and file sharing are two necessary functions of your day-to-day team operations. But simply emailing documents back and forth between team members is inefficient, especially as you share more and more files.

Before shared digital filing systems existed, companies were restricted to sharing files via email or hard copy. Paper systems require large amounts of physical space, which is why digital systems are so attractive. However, digital systems bring their own challenges.

Documents are the lifeblood of the legal field. What isn’t written down doesn’t exist, and therefore doesn’t hold much weight in court—hence the reason a superior legal file management system is so critical for law firms.

Microsoft SharePoint is an enterprise product that’s been on the market for many years and has grown to address a number of organisational needs. Chief among these is using SharePoint for document management.

Every organisation generates documents as part of doing business. Organisational growth compounds the number of forms, reports, and spreadsheets, all of which can quickly become a headache in the absence of a formal document management program.

When you have the right documents to hand, it makes the difference between a smoothly running organisation and a series of ‘rabbit-in-the-headlight’ moments.