Sharing documents is easy in today’s digital workplace with the many file sharing software solutions available on the market, but secure file sharing is another matter. The fast pace of business dealings can sometimes pressure employees into foregoing security practices meant to safeguard their organisations against data theft.

Document management and file sharing are two necessary functions of your day-to-day team operations. But simply emailing documents back and forth between team members is inefficient, especially as you share more and more files.

If you’re in the market for a file-sharing solution, you’ve no doubt heard of (or used) Dropbox. It’s popular across industries and is often top of mind for working professionals.

Before shared digital filing systems existed, companies were restricted to sharing files via email or hard copy. Paper systems require large amounts of physical space, which is why digital systems are so attractive. However, digital systems bring their own challenges.

Documents are the lifeblood of the legal field. What isn’t written down doesn’t exist, and therefore doesn’t hold much weight in court—hence the reason a superior legal file management system is so critical for law firms.

Sharing large files with clients and other team members is often a challenge. Different solutions cater to different needs, and you may not be sure what approach you should take.

Are you still using email to share files when communicating with existing and potential clients? Perhaps this scenario is familiar to you.

Before we had shared digital filing systems, we were restricted to either paper systems or sharing files via email. Paper systems require large amounts of physical space, which is why digital systems are so attractive. Using a file sharing system specifically designed for organizational use addresses these problems.

Have you ever missed a deadline because you didn’t have the right document ready at the right time? Maybe it was just hard to find, or you weren’t sure what WAS the latest document? Perhaps the right person just didn’t approve it in time? Or even that it was sitting on your overseas colleagues’ server and now their office is closed?

Bids and tenders are perceived as exciting opportunities by Business Development and Sales Professionals but actually represent a huge investment in time and effort, when realistically there’s only a small chance of success. After all, there can only be one winner, which isn’t great odds when you consider how many of your competitors may be involved.