Before shared digital filing systems existed, companies were restricted to sharing files via email or hard copy. Paper systems require large amounts of physical space, which is why digital systems are so attractive. However, digital systems bring their own challenges.

Documents are the lifeblood of the legal field. What isn’t written down doesn’t exist, and therefore doesn’t hold much weight in court—hence the reason a superior legal file management system is so critical for law firms.

Sharing large files with clients and other team members is often a challenge. Different solutions cater to different needs, and you may not be sure what approach you should take.

If you’re in the market for a file-sharing solution, you’ve no doubt heard of (or used) Dropbox. It’s popular across industries and is often top of mind for working professionals. But the service doesn’t fit every use case; in fact, there are several Dropbox business alternatives that could better suit your specific needs—you just might not know about them.

Are you still using email to share files when communicating with existing and potential clients? Perhaps this scenario is familiar to you.

Before we had shared digital filing systems, we were restricted to either paper systems or sharing files via email. Paper systems require large amounts of physical space, which is why digital systems are so attractive. Using a file sharing system specifically designed for organizational use addresses these problems.

Have you ever missed a deadline because you didn’t have the right document ready at the right time? Maybe it was just hard to find, or you weren’t sure what WAS the latest document? Perhaps the right person just didn’t approve it in time? Or even that it was sitting on your overseas colleagues’ server and now their office is closed?

Bids and tenders are perceived as exciting opportunities by Business Development and Sales Professionals but actually represent a huge investment in time and effort, when realistically there’s only a small chance of success. After all, there can only be one winner, which isn’t great odds when you consider how many of your competitors may be involved.

One of the challenges of working on a Board or Committee these days is that they no longer rely on exchanging paper information. Although some people do still print the relevant documents, most now share and store Information like board papers, committee minutes and other information electronically. This is fine, if you all work for the same organisation, but can present some additional challenges when you do not.

We've made some updates a while ago that we wanted to bring to you attention in case you missed this new extra functionality on your account. When managing projects or working on sales proposals you quite often need to share a file, document or folder securely with a client. Normally most people will send these via email, which is totally NOT secure, and is not encoded in anyway - your files can easly be intercepted.