As technology advances, the risks of its implementation increase almost as rapidly as the benefits of using it.

Accountants are increasingly discovering the value of technological solutions to enhance their work, but the responsibility to protect client data and funds remains imperative.

Understanding which tech can be trusted is vital for accountants looking to effectively utilise AI while maintaining cybersecurity.

Not all AI is created equal

While many AI developers attempt to extol the virtues of the systems they have developed, it is worth reading between the lines and determining whether it is the best fit for your firm.

Crucially, there is a core difference between technology designed for accountants and AI systems that are more general in use.

Large Language Models (LLMs) have become increasingly present in accounting firms as the speed and responsiveness of the systems can offset much of the workload.

However, these systems are rife with security concerns, with even recent iterations of Claude exposing conversations to the general public.

This compounds the concerns that inputting sensitive information into LLMs may constitute a data breach, as chat logs have been found to fuel training data and shape future iterations of the AI systems.

It is therefore more advisable to only engage with AI systems that have been specifically crafted for accountants when managing sensitive client information.

AI-driven cyberattacks

To add further concern for accountants and clients, AI can be used to create convincing phishing scams alongside other cyberattacks.

AI can spoof voices and mimic email styles to create authentic-appearing content that can trick unsuspecting people into handing over their details.

While accountants can do little to control what they or their clients are exposed to, having a clear way of communicating with clients can reduce the risk that they believe a fraudulent email is genuine.

AI is also incredibly effective at crunching vast amounts of data, such as passwords and usernames accessed in data breaches on other sites.

If your clients use the same login credentials for your firm as they do on another website, your firm may be vulnerable through no fault of your own.

Such concerns could see a shift away from account-based security systems into something that is less exposed to clients making mistakes.

Finding an effective solution

If an accountant wants to move forward with confidence, they need a technological solution that will keep data secure, work accurately and help clients feel confident that their data will be protected.

Fortunately, Glasscubes was designed with all of these issues in mind.

Powered by a bespoke AI, Glasscubes meets the needs of accountants by reducing the impact of tedious tasks on the team’s time.

Our AI can analyse the documents submitted by clients, pulling financial information from them without your team having to manually review it, even if they are handwritten documents.

Unlike with an LLM, this AI is not going to spread sensitive information to different parts of the internet, so you can be sure that you are not breaching trust when engaging with it.

To keep your clients secure, Glasscubes does not require a dedicated account and operates through a secure link that is sent as and when things are required.

You can demonstrate to clients what an authentic email looks like to ensure they avoid the trap of AI-driven phishing scams.

Book a demo to make the most of AI-powered technology that keeps your firm and clients secure.