The easiest way to work with people inside or outside your organisation
Secure online workspaces for file sharing, team collaboration, and project management. User-friendly, quick to implement and no training required.
30-day free trial · No annual contract · Dedicated onboarding
Trusted by UK government and high-performing businesses, big and small
Does any of this sound familiar?
- You're hitting the limits of working with people over email
- Collaborating and sharing files with people outside your company is difficult
- SharePoint (or your existing tools) are too complex to configure
- You need to reach a large group of people and collect their feedback
- There's no central place for everyone to communicate and share
- Work can't be prioritised and assigned in a way everyone can see
Glasscubes is the easiest way to work with anyone, from anywhere: A frictionless experience with a powerful suite of tools that simplify collaboration and get the job done.
Features
Everything your team needs in one secure workspace
File sharing
Permission-controlled file storage with version control and fast, secure sharing with anyone.
Team collaboration
Activity feeds, discussions, announcements and polls that keep dispersed teams connected.
Project management
Tasks, Gantt charts, shared calendars and time tracking in one place.
Forms & workflow
Secure online forms with automated reminders and follow-up workflow.
File sharing
Secure file sharing and document management
Cloud storage and content control with easy access to your information whenever you need it, from any device. Create a central “go to” repository for fast, simple and secure file sharing, inside or outside your organisation.
All your files in one place
No restriction on file types and no limit on file size. Upload files and folders in bulk or email them straight into your workspace.
Accurate information, guaranteed
Every file is automatically version controlled, so everyone knows they're working from the latest version.
Request files in bulk
Secure file requests take seconds to send. Recipients can delegate to colleagues, and built-in chat handles any questions.
Find information fast
Enterprise-level search covers titles and file contents. Add labels to organise and find content even faster.
Document approval
Request approval from an individual or group and confirm documents have been received, read and understood.
Reporting and auditing
See activity by user or workspace, and download a detailed audit trail of who accessed what.
Comments and whiteboards
Discuss files with comments the whole group can see, and jot down ideas in online whiteboards on any device.
You stay in control
Users get secure access to their files in a permission-based environment that you control.
Team collaboration
Improve the way you communicate as a team
A user-friendly way to collaborate online that improves knowledge transfer, speeds up decision making and drives innovation, without overloading everyone's inbox.
Keep everyone in the loop
Workspace activity feeds give a single summary of what's happening, with quick links to discussions, questions and comments.
Announcements that are heard
Announcements stay in a member's workspace until they acknowledge them, so important updates don't get missed.
Organised group feedback
Create a poll, add multiple-choice answers and see the results displayed visually for quick decisions.
Fewer meetings
Share information instantly in the cloud so everyone can contribute at a time that suits them.
Share knowledge
Questions and answers build into a searchable knowledge base, ideal for training, teamwork and succession planning.
Inside and outside your firewall
Invite colleagues, clients and partners into the same secure workspace, branded as your own.
Project management
Coordinate projects that deliver results
Manage projects and the resources needed to complete them. Tasks, file sharing and scheduling all live in a single, central online workspace.
Task management
Assign tasks and priorities to individuals or groups in an environment that's transparent to the whole team.
Project planning tools
Gantt charts, task dependencies, critical path analysis and milestones keep even complex projects on schedule.
Project workspaces
Divide projects into secure, brandable workspaces so activities stay distinct and confidential.
Track progress
Monitor workload across multiple projects, or drill into an individual task's audit trail.
Time tracking
Set estimated time for tasks, then record and report on actual time spent, for internal costing or client billing.
Shared calendars
Overlay shared and private calendars to schedule activities around everyone's availability.
Forms & workflow
Request information and automate what happens next
Control how information is requested and received using secure online forms, then replace repetitive tasks with workflow that manages submissions automatically. Simple to set up, powerful in use.
Control how information arrives
Customer orders, surveys, membership forms, holiday requests or expense claims always reach the right person or team.
Automated reminders
Glasscubes chases outstanding and overdue requests for you, and alerts you the moment information arrives.
Workflow that acts for you
Automatically collect more information, request approval or assign tasks when a form is submitted.
Secure by design
Submissions are encrypted, virus-scanned, transferred into your workspace and backed up immediately.
Report and analyse
Responses are collated in a central database and can be exported to share or import into other systems.
Mobile data capture
Use the mobile apps to capture data on the go, ideal for inspections, audits and incident reports.
How it works
Your journey to better collaboration
01
Create a workspace
Spin up a workspace and invite the people you want to join. It takes seconds.
02
Share and organise
Upload and organise files, communicate and securely exchange information, with no restrictions.
03
Gather information
Collect information from external parties and let Glasscubes do the chasing for you.
04
Assign the work
Assign tasks and priorities, with notifications that keep everyone up to date.
05
Find it fast
Content labelling and enterprise-level search mean you always find what you need.
Customer stories
Teams doing great things with Glasscubes
“We chose Glasscubes because it does what it says out of the box, with little friction. They provide excellent customer service and a seamless user experience.”
Eugene Statnikov
Knowledge Manager, Society of Radiographers
“A significant aspect of the decision to go with Glasscubes was the level of personal support offered. So often this vaporises as soon as the purchase is made, but not so with Glasscubes.”
Tim Burns
Service Redesign Lead, NHS Wiltshire CCG
Department for Work & Pensions
Communicating regular updates and managing feedback from 382 local authorities across the UK.
Johnston Carmichael
A modern client portal that enhances client service and supports the digitalisation of services.
Aaron and Partners
A client extranet for file sharing and project collaboration at a top 200 law firm.
Chartered Institute of Public Relations
Board and council members share confidential information and collaborate between meetings.
Y.CO
A global yacht company collaborating with colleagues and external parties to manage superyacht refits.
Girlguiding UK
Geographically dispersed volunteer groups planning national projects and events.
Support
Easy to use, with exceptional support
We're not a faceless company. Every customer receives personal, professional support, from onboarding onwards.
Dedicated help, from setup to success
- No training required: intuitive from day one
- Telephone support with real people, no bots or phone queues
- Dedicated onboarding assistance for every customer
- Custom branding and mobile apps included
Pricing
Simple pricing that scales with you
Every plan includes a 30-day free trial and no annual contract.
Team
Quick to deploy, perfect for small project teams.
£35 monthly account fee
includes 5 users
+ £4.67 per additional user/month billed annually (£5.80 billed monthly)
- 10GB storage
- 6 workspaces
- 2GB max file upload
- 100 form submissions/month
- All core collaboration features
- Secure file storage & version control
- Task management
- Forms & workflow
Most popular
Workgroup
Secure and scalable collaboration and content management.
£70 monthly account fee
includes 5 users
+ £4.67 per additional user/month billed annually (£5.80 billed monthly)
- 500GB storage
- Unlimited workspaces
- No file size limit
- 1,000 form submissions/month
- Everything in Team, plus:
- Folder & team permissions
- Project management: Gantt, dependencies, critical path
- Archive workspaces
- Dashboard customisation
Enterprise
Bespoke solutions customised to your requirements.
From £140 monthly account fee
User fees subject to plan
- Unlimited storage*
- Unlimited workspaces
- No file size limit
- 10,000 form submissions/month
- Everything in Workgroup, plus:
- Custom URL & white labelling
- Two-factor authentication & IP lockdown
- Open REST API; Single Sign-On option
- Priority support SLA, dedicated CSM, configuration & migration assistance
All plans include: File storage & document management, task management, online workspaces, extranet portals, branding, forms & workflow, mobile access and full encryption.
*Subject to fair usage policy. We bill in GBP. Prices exclude UK VAT where applicable.
Security
Secure, approved and certified
Glasscubes uses SSL encryption, and data is encrypted in transit and at rest. We are Government-approved, our Information Security Management Systems are ISO/IEC 27001 certified by CfA, a UKAS-accredited body, and we are Cyber Essentials certified by IASME.
- ISO/IEC 27001 certified
- Cyber Essentials certified
- Encrypted in transit and at rest
- GDPR-compliant data handling
Online workspaces that make it easy to work with anyone, from anywhere
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