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The most common accounting errors and how they happen

on 14 December 2023

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Posted by Wayne Pope
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Even the most minor error in accounting can lead to major financial discrepancies for your clients and mean a damaged reputation for you and your firm.

However, many accountants still suffer from the same set of errors in their work over and over again, meaning that they are repeatedly putting their clients at risk.

As we will see, this doesn’t have to be the case and many firms are taking a stand against these challenges through the integration of the correct technology.

Some of the most common accounting mistakes

Remember, these errors could be rectified with the correct use of technology and a rejection of the old, outdated, and traditional forms of information and data-gathering.

  • Error of original entry: 27 per cent of accounting mistakes are made because of incorrect data entry. This occurs when an incorrect amount is entered into the accounting system. It could be as minor as missing a zero on a balance sheet but may still have drastic effects on the overall calculation result. Such an error can throw off entire financial statements, leading to misinformed decisions.
  • Error of duplication: Duplication errors happen when a transaction is recorded more than once. This can inflate revenue or expenses, affecting the financial health portrayal of a business as well as meaning that the financial calculations on final reports are completely incorrect.
  • Error of omission: When transactions are not recorded at all, it leads to incomplete financial records, potentially resulting in underreported income or expenses. This is particularly problematic in cases where HM Revenue & Customs (HMRC) recognises the error and assumes it is a deliberate omission rather than accidental.

Traditional vs digital solutions to these problems

Where traditional methods are used to address these challenges there is a significant risk of further errors.

This is because human input, by nature, is particularly prone to error.

In essence, that is what we are arguing here – replace the human input with a digital solution to reduce the risk of mistakes being made.

The digital solution of information-gathering technology is a far more efficient and trusted method of tackling these issues.

Digital information-gathering software offers:

  • Data centralisation: By centralising data storage, these technologies reduce the risk of omissions and duplications. A single, unified platform for all financial transactions ensures consistency and completeness of data.
  • Automated data entry and validation: Automation features minimise human errors in data entry. Software can automatically validate figures against predefined criteria, reducing the likelihood of original entry errors.
  • Real-time reporting and analytics: Digital solutions offer real-time reporting, helping accountants spot anomalies immediately. This timely detection is crucial in preventing the accumulation and compounding of errors.
  • Enhanced audit trails: With comprehensive audit trails, every entry and amendment is tracked. This visibility is invaluable in identifying and correcting entry reversal errors and ensuring accountability.
  • Integration with accounting standards: Modern software often comes integrated with updated accounting standards, guiding correct categorisation and treatment of transactions, thus mitigating errors of principle.
  • User access controls: By controlling who can enter and edit data, the risk of commission errors is significantly reduced. Role-based access ensures that only qualified personnel handle specific accounting tasks.
  • Error detection and compensating error identification: Advanced analytics can identify patterns indicative of compensating errors. By highlighting these anomalies, software aids in uncovering hidden mistakes.

The future of accounting: Digital and cloud-based information-gathering technology

Cloud-based solutions offer scalability, flexibility, and accessibility, which are essential for accountants looking to get ahead of the competition.

These technologies streamline accounting processes and provide a layer of security and compliance.

The integration of information-gathering technologies in accounting practices offers a solution to the challenge of maintaining accuracy and efficiency.

By leveraging such technologies, accountants can transcend traditional limitations, paving the way for more accurate, efficient, and insightful financial management.

For more information on Glasscubes and how we can help you personal tax process please click here.

 


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About this author: Wayne Pope

Technical Director at Glasscubes. With over 30 years experience in the online software industry, Wayne brings an in depth technical expertise in collaborative tools, technology, and best practices.

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