7 Cloud Collaboration Benefits You’ll Want To Get In Onon 19 November 2019
If you haven’t done it before, implementing a cloud-based collaborative solution may sound like a headache (and a mouthful), but in most cases it’s a simple task. Gone are the days of buying hardware and waiting impatiently for IT to set things up.
Now, most cloud collaboration tools are managed by third-party services that handle all the heavy lifting—you just have to sign up and sign in to start using them. Then you can enjoy the numerous cloud collaboration benefits we cover below. (We’ve even included a few cloud collaboration examples from several business teams.)
7 Cloud Collaboration Benefits
1. Teams are more organised.
Frank Spear at RafflePress praises cloud products for helping his team be more organised, especially when it comes to file sharing. Previously, they would send emails to one another with the file attached for review. “This approach worked fine when we were a small team, but as we approached 50+ employees, we decided to look for a better solution and started using a cloud-based document sharing tool.”
Meanwhile, at Outback Team Building & Training, Datis Mohsenipour and his team use cloud project management tools extensively to keep everything together and on track. For example, they use the tools to create a content calendar and to-do lists. “At any time, I can check on the status of any content deliverables or progress of my team members’ action items. I don’t have to worry about asking for updates.”
2. Work is more accessible.
“The cloud lets you work from anywhere,” says Shayne Sherman at TechLoris. This opens up remote options for your entire organisation. He notes that employees are happier with flexibility, especially when today’s workforce has everything from multiple jobs to family and caretaker responsibilities to work around.
3. Teams communicate more efficiently.
Another benefit Spear appreciates: He’s noticed that his team communicates more efficiently, especially with the real-time nature of instant messages and quick document sharing. “We don't have to wait around for a return email with a response and an attached file. People can ask questions and provide immediate input, then move on to the next task.”
Share files, collaborate, assign and track tasks, and more—all in one solution. Start your free trial of Glasscubes today.
4. Data is better preserved.
Mohsenipour recalls the age-old horror story of a fried laptop hard drive with important files that can never be replaced. It happened to everyone at some point—until the cloud came. “Waiting for IT to desperately try and save my valuable data is not something I’ll miss. Storing data in the cloud—with reputable providers—is the way to go now. It’s a sound approach to mitigating the risk of data loss.”
5. Businesses can grow easier.
Scalability is important for any business when trying to grow. Unfortunately, traditional, on-premise solutions tended to limit growth because they couldn’t easily scale. Changes or updates in capabilities or resources typically took a lot of IT involvement.
Sherman explains that cloud services removed these limitations. “Cloud services are much more flexible and can offer more (or less) of what you need when you need it—without a big fuss. All you typically have to do is change your service plan or tier and you’re good to go, whether that means adding more users, additional features, or some other resource.”
6. Organisations lessen their tech footprint.
The other downside of on-premise solutions is the hardware you must purchase to maintain them. Matthew Fox of Valiant Technology says using cloud-based solutions means there’s less infrastructure you have to pay for, maintain, and keep secure. “This also frees up time for both IT and business users that can be dedicated to more important business activities.”
7. Teams are more productive.
Many features of cloud solutions focus on automating previously manual tasks or making more difficult tasks easier. (Tweet this!) For example, Mohsenipour’s team used to handle documents on the desktop but now works on them in the cloud. “We have witnessed tremendous improvements in our productivity by making the switch to cloud products for document creation and editing, and we plan to continue the trend to achieve greater levels of productivity in other areas of our work.”
Glasscubes gives you all these cloud collaboration benefits—and more.
Glasscubes is your go-to collaboration hub for getting work done efficiently. Never miss a beat when all your teammates are just a threaded discussion away. Ensure everyone is on track for success with task management features that help everyone be in the know about who’s doing what, when.
With Glasscubes, you can:
- Store and share files in a secure location, complete with automatic version control. You can even create approval workflows and view clear audit trails of user actions.
- Assign and manage tasks for different members of the team, and track them to completion.
- Create customised workspaces for each project team in your portfolio. Team members can share resources and communicate with one another in their specific workspace, and you can access them all for easy oversight.
Implementing a cloud-based collaborative solution has never been easier than with Glasscubes. Start your free trial today.
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